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HR Tech Consulting

HR technology represents a significant financial investment for most companies, but many never realize their system's true potential of a system optimized for the organization's specific needs.

Willory

HCM Vendor Selection

While on its surface, selecting a vendor for your Human Capital Management (HCM) system may sound like a pretty basic task. In reality, it’s a highly involved, time-intensive process that requires expertise often not found in-house.

We provide our clients with the expertise, tools, and process to help them navigate the HCM landscape and arrive at the right choice vendor partner for their organization. Willory provides a consultative approach and proven process to help you evaluate and select the right vendor partner solution. Willory can provide your organization with vendor selection services whether as a standalone service or as part of an overall HCM Implementation.

We Participate in Discovery and Stakeholder Meetings. To gain a thorough understanding of the people, processes, procedures of an organization, and how an HCM system can remedy gaps and challenges. This results in a list of needs for an HCM system, approved by the business.

 

We Narrow Down Solutions Based on Key Data. Armed with this list of key criteria, Willory sifts through the dozens of solutions, applying our own knowledge of HR and the technologies to select the vendors most likely to meet the client’s needs. Willory invites this vetted list of vendors to participate in a Request for Proposal (RFP) process, responding to an RFP written by our team of experts. The RFP is designed to ensure system requirements (known and unknown) are met.

 

We Provide Recommendations Starting with RFP responses. Willory narrows down the list for an interview and demo process. These demos are the latest criteria we put into our proprietary vendor scorecard. Those who score the highest are invited back for a fi­nal round for a deep-dive into the system’s functionality.

 

We Provide Data-Driven Selection and Solutions. Finally, the selection is typically apparent given the scorecard results and our experience with vendors meeting different, and specific organizational needs.

What Red Flags Should You Look For When Selecting An HCM Vendor Selection Consultant?

  • They don’t listen to your needs.
  • You can’t get clear answers on process from them.
  • They don’t believe in continuing education and professional development.

What Should You Look For When Selecting An HCM Vendor Selection Consultant?

  • Someone who listens to you and your organization’s needs, not just pushing one vendor because they have a financial relationship with them.
  • An organization that introduces you to the consultant you will be working with prior to signing the paperwork.
  • Consultants or businesses that provide you with detailed plans about how the process should flow.
Willory

HCM System Optimization

Willory’s technical, functional, and project management experts increase the return on investment that clients make in their HCM systems by thoroughly assessing their use of technology in order to fully leverage their HCM platform. Our clients see an increase in module utilization, advanced reporting and workflows, reduction in errors, improved payrolling efficiency, enhanced HR and payroll compliance, and better customer experience.

Project and Change Management

Once core systems are activated, we work alongside your team to implement additional modules and understand reporting capabilities to ensure you’re getting the most from your system and achieving desired functionality.

Optimization

We serve as a partner to ensure a return on your technology investment. We act as a project manager to create organization-wide buy-in to meet strategic goals and ensure project goals are met.

HCM systems are complex ecosystems of HR, payroll, and other workforce management tools and resources. When optimizing HR technology, the Willory team helps analyze your firm’s systems and manages the steps necessary to achieve your desired state. Optimization projects typically include:


  • A thorough and in-depth mapping of your current systems.
  • Review of the your organization’s current and future needs.
  • Recommendations for remediation and improvement for current system module optimization
  • Coordination with the vendor to determine full capabilities and next steps
  • Comprehensive project management to gain a greater return on your HR technology investment
  • Mapping of future state projects
  • Determination if it’s time to find a new HCM system vendor and beginning the process to find a new technology. HCM systems are costly and if your company does not have a system that is optimized it could be costing not only time and confusion but a significant amount of money. If our analysis determines that your current system is not the ideal fit, then we can provide an extensive vendor selection process to ensure the most ideal system is selected for implementation.
Willory

HCM Systems Implementation

Today’s technology allows you to have the most robust, efficient and affordable Human Capital Management (HCM) system to-date, preferably using cloud-based solutions to save space, create efficiencies, and facilitate future updates.

When people think of HR technology, they typically think about the following acronyms:


  • HRIS: Human Resources Information System
  • HCM: Human Capital Management.
  • HRMS: Human Resources Management Systems

And others simply refer to it as HR technology. While the acronyms might lead to confusion, at the core of the conversation are systems designed to meet HR’s unique business needs. These systems combine cloud-based technology with databases, algorithms, and other elements to create a software as a service (SAAS) to help HR professionals handle their workforce management needs.

If your organization hasn’t revisited your HCM system in the past few years, or if you’ve never had one and have more than 50 employees, you’re probably ready for a new HCM, whether you have the resources to implement or not.

That’s where we come in – not only can we provide the support to implement an HCM system – but we map your business’s drivers and strategic goals to the HCM solution. Trust Willory to oversee and handle your HCM system implementation as our team has unmatched technical expertise, a proven process, and the HR know-how to make sure the implementation goes smoothly, on-time and on-budget.

Whether you say HRIS, HCM, HRMS, or HR technology, the system you choose should be able to help assist with:


  • Absence management
  • Recruiting
  • Training and development
  • Compensation management
  • Workflows
  • Benefits administration
  • Onboarding
  • Analytics
  • And often, payroll processing

Most people consider HRIS the most “basic” option in that it focuses on managing people, processes, and policies. Some consider HCM the most extensive and others consider HRMS systems to have more solutions. To determine which HR technology solution is right for you it’s imperative to have an understanding of your HR and business needs. Sometimes this means the solution that is best for your company is the one you already have, it just needs optimization.

Willory

HCM Implementation - The Willory Process

Discovery

Discovery and analysis of your business and its processes to understand how an HCM system will best fit.

Development

Development and configuration of a plan and process (and codes) for the HCM to work with the business’s other systems.

Migration

Migration of data from legacy systems to the new HCM, properly and thoroughly mapping for success.

Testing

Testing to validate that the earnings, deductions, and job codes as well as benefit plans and payroll are all working and that each system is working flawlessly.

Go Live

Deployment, reporting setup, and ongoing support. Willory is available for additional phases or simply to answer your questions. Count on Willory’s help post “go-live.”

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